Web Application Development Samples for Students-Myassingmenthelp

Question: Prepare Project Charter and Communication Plan. Answer: Project Charter Introduction Project Title: Web Application Development for Social Media Research Centre Name of the Project Manager: PLEASE FILL Email of the Project Manager: PLEASE FILL Duration of Project: 8 Months This project is based on the development of a web application for Social Media Research Centre. The new web application should serve as a database library that will contain all the data and information of the faculty members and the researchers. The list will include the list of faculty members and supervisors, list of possible projects that can be undertaken by the student researchers, a library of reference journal papers and reports of the projects previously undertaken. This will enable the institution to decrease manual labor spent for sorting the lists and updating the literary stocks. As a result, the time for management and updating of the stocks will be decrease and it will in turn increase the system efficiency. Moreover, the specific research will also gain a certain identity that will enable David Wright to gain a strong ground in the institution. The overall project duration is estimated by preparing an overall project time schedule using the work breakdown structure. The following table shows the overall duration of the project as divided and schedules in different time periods. Task Name Duration Start Finish Social Media Research Centre 189 days Tue 25-04-17 Fri 12-01-18 Planning Phase of the Project 57 days Tue 25-04-17 Wed 12-07-17 Analysis of the Project Requirements 5 days Tue 25-04-17 Mon 01-05-17 Analysis of System Requirements 15 days Tue 02-05-17 Mon 22-05-17 Estimation of Required Time 5 days Tue 23-05-17 Mon 29-05-17 Final Project Plan Preparation 20 days Tue 02-05-17 Wed 12-07-17 Project Initiation Phase 52 days Tue 30-05-17 Wed 09-08-17 Finalization of Project Plan 5 days Tue 30-05-17 Mon 05-06-17 Project Scheduling 10 days Tue 06-06-17 Mon 19-06-17 Verification of Project Plan 10 days Tue 20-06-17 Mon 03-07-17 Approval of Project Plan 2 days Tue 04-07-17 Wed 05-07-17 Meeting with the Sponsor 5 days Thu 06-07-17 Wed 12-07-17 Procurement of Project Resources 20 days Thu 13-07-17 Wed 09-08-17 Appointment of Technical Experts 15 days Thu 06-07-17 Wed 26-07-17 Project Execution Plan 129 days Thu 06-07-17 Tue 02-01-18 Initiation of Website Development 2 days Thu 06-07-17 Fri 07-07-17 Purchase of Necessary Softwares 15 days Thu 10-08-17 Wed 30-08-17 Subscription to Cloud Services for Online Database 35 days Thu 31-08-17 Wed 18-10-17 Installation of Softwares in the System 25 days Thu 19-10-17 Wed 22-11-17 Installation of Firewalls and other Utility Softwares 5 days Thu 23-11-17 Wed 29-11-17 Development of the Website for the Research Centre 10 days Thu 30-11-17 Wed 13-12-17 Connection of the Website with the Online Database 5 days Thu 14-12-17 Wed 20-12-17 Implementation of Auto-Update Mechanism 2 days Thu 21-12-17 Fri 22-12-17 Testing of the System 5 days Mon 25-12-17 Fri 29-12-17 Testing of the Softwares 2 days Mon 01-01-18 Tue 02-01-18 Project Closing Phase 8 days Wed 03-01-18 Fri 12-01-18 Development of System Management Plan 5 days Wed 03-01-18 Tue 09-01-18 Initiation of the Designed Website 1 day Wed 10-01-18 Wed 10-01-18 Stakeholder Signoff 1 day Thu 11-01-18 Thu 11-01-18 Project Closure 1 day Fri 12-01-18 Fri 12-01-18 Figure: WBS of the Project (Source: Created by Author) The overall budget for the project is AUD 50,000 and this budget will be allocated to different departments actively involved in the project. The following table shows the budget allocation for the different departments of the project. Activity/Group Estimated Budget Wages of Appointed Technical Experts AUD 10,000 Costs of System Upgradation AUD 10,000 Costs of Softwares AUD 5,000 Costs of Other Necessary Equipments and Requirements AUD 5,000 Design and Testing of Website AUD 20,000 Project Objectives The objectives of the project are as follows. To develop a web based application for the research centre To develop an online library for the website of the research centre To include the list of all the members including faculty and students in the website To implement technical setup for supporting extensive research on social media Measurable Organizational Value (MOV) Measurable Organizational Value (MOV) is defined by the quantifiable benefits that can be gained from the project. The goal of this project is to develop a web application for Social Media Research Centre. The new web application should serve as a database library that will contain all the data and information of the faculty members and the researchers. The list will include the list of faculty members and supervisors, list of possible projects that can be undertaken by the student researchers, a library of reference journal papers and reports of the projects previously undertaken. The desired areas of impact based on their intelligence are as follows. Operational The most important area of impact is operational. The main aim of the institution is to develop a new social media research centre and the purpose of this project is to develop a web based application for supporting the operational aspect of the research centre. Financial Finance is another important area of impact. This new web based application will enable the institution to decrease manual labor spent for sorting the lists and updating the literary stocks. As a result, the time for management and updating of the stocks will be decrease and it will in turn increase the system efficiency. Acceptance Criteria Acceptance criterion of a project is defined by a checklist of several criteria that must be met at the end of the project. The acceptance criteria for this project is as follows. The project will be considered successful if it can be completed within a specific timeline (8 months). The project will be considered successful if the overall budget of AUD 50000 is not exceeded. The project will be considered successful if the web based application is ready for use and supporting all the necessary features. The project will finally be considered as completely successful if the developed application aides the operations of the research centre. Assumptions and Constraints The assumptions for the project are as follows. It has been assumed that the project can be completed within the 8 months deadline. It has been assumed that the AUD 50,000 budget is sufficient for funding the project. It has been assumed that sufficient technical help and support can be gained for the purpose of the project. It has been assumed that the web based application will benefit the operational activities of the research centre. The constraints of the project are as follows. The website development may incur significant extra costs that may result in exceeding the budget. There are no management supports from the parent organization for this project. Stakeholder List The list of stakeholders for this project is shown in the following table. Stakeholder Designation Roles and Responsibilities Project Manager Preparation of the project plan, development of schedule and resource estimation plan, management of all operational activities in the project, change management, monitoring and control, etc. Sponsor Providing sufficient funds for the project, providing additional funds in cases of emergency Financial Manager Management and allocation of budget, handing over the approved funds to respective departments Technical Experts To design and develop of the web based application according to the specific requirements, testing of the installed system Operation Manager To manage the operational activities of the project Human Resources Manager Recruitment of new workers or employees Lessons Learned From the project charter, it has been learned that development of project charter is necessary for determining the path through which the project has to be executed. The project charter helps in defining different aspects of the project including work breakdown structure, stakeholder management table, cost management and others. In other words, before starting to work in a project, a plan must be developed in form of the charter in order prepare the direction for the project activities. Charter Sign Off The charter will be signed off by the all the stakeholders and will be handed over to the project manager for analysis and approval. 2.Communication Plan Plan Purpose During a project, there are a number of stakeholders involved. Without the coordination between the stakeholders, the project cannot be executed. Hence, preparation of a communication plan is necessary in order to ensure all the stakeholders are communicating with each other for the benefit of the project. The Plan The communication plan for this project is as shown below in the table. Stakeholder Information to be Shared Frequency of Information Exchange Location of Information Exchange Purpose of Communication Mechanism of Communication Project Manager Every details of the project, progress report Once in a month Project Managers Office For approval of additional funds, change management requests Documented Report Sponsor Funding Requirements Whenever necessary Sponsors office For proving extra budget for the project in cases of emergency Video Call Financial Manager Requirements of fund allocation Whenever necessary Finance Department For allocation and addition of the funds for the project Financial Report Technical Experts Technical Requirements During the start of the project Project Workshop For explaining the technical requirements needed for the project Verbal Communication Operation Manager Any operational requirements Whenever necessary Operation Managers office For some operational requirements in the project Verbal Communication Human Resources Manager Requirements of new workers or employees During project planning HR Department For suggesting the requirement of new workers for the project Verbal Communication Change Management Projects require suitable changes that enhance the outcome of the project. This is called change management. In this case study, the project manager will review and apply all the necessary changes that are required for the project. The changes will also be reviewed by all the stakeholders of the project and then these changes will be finally implemented in the project. Meeting Agenda During the course of the project, there will be a number of meetings at a periodic basis. The main objective of these meetings will be to discuss the progress of the project and suggest suitable changes that will be beneficial for the project. The meetings will be presided over by the project manager and the proceedings will be documented in form of reports for future references. Bibliography Kerzner, H. (2013).Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Schwalbe, K. (2015).Information technology project management. Cengage Learning.